Project Coordinator

This role will report to the Senior Project Managers.

The main tasks include, but are not limited to:

• Support the Operations / Engineering teams with materials planning, inventory management, procurement and supply chain.
• Support Sales staff with client management and expectations.
• Develop, approve and update, in conjunction with the Project Managers, relevant project planning schedules/personnel logistics to reflect resource allocation in line with various project requirements and client requests.
• Monitor relevant project cost control / tracking and preparation of monthly reports for the Project Managers.
• Compile and issue the ‘Final Report’ to clients, ensuring archiving of relevant project records.
• Develop and produce client proposals, tenders and cost estimates.
• Prepare work packs and deployment packs.
• Support the wider Operational team with the ongoing compliance and implementation of the Company’s Competency Management System (ICR-BMS-02-OPS-PRO-437).
• Liaise with the Training & Competency Coordinator to support the coordination of training for operational personnel in line with the relevant competency frameworks and training matrices.
• Provide general administration support to the Operations Team.
• Organise freight, logistics and exports of equipment.

Key Responsibilities:

• Ensure all technical queries and requests raised by the various project teams are promptly dealt with.
• Ensure adequate resource and competency of personnel to carry out project requirements, whilst ensuring compliance with the Company Competency & Business Management System.
• Maintain and improve appropriate technical procedures and work instructions.
• Ensure that relevant invoices and variation order requests are submitted promptly to clients.
• Liaise with various departments within the Company and clients to ensure the smooth flow of information for operation planning purposes.
• Work with Manging Director/Project Managers on operational improvements, HSEQ, training programs, competency levels of staff, etc. and risk assessments.

Key Skills, Attributes and Experience:

• Knowledge of SAP is preferable, but not essential.
• Strong organisational and planning skills
• Problem resolution and process familiarisation
• Analysis and decision-making skills
• Excellent interpersonal skills
• Strong ability to multi-task
• Experience supporting competency and training matrix requirements, in line with the Company’s Competency & Business Management Systems.
• Excellent administration skills, including report writing.

Benefits:

• Company pension
• Cycle to work scheme
• On-site parking
• Private medical insurance
• Work from home

Schedule:

• Monday to Friday
• No weekends

Experience:

• Project Management: 1 year (preferred)
• Operations management: 1 year (preferred)

Work authorisation:

• United Kingdom (required)

Work Location: In person