Spaces Coordinator

We are a theatre without walls and have imagination without limits.

Purpose of job

To be responsible for the administration and booking of available spaces in Rockvilla, in line with agreed priorities of use, and to liaise with and support users and ensure good communication between users and others in the Company.

• Scheduling space use and recording and maintaining this information as required
• Managing booking enquiries from both internal and external sources.
• Assist with the development of data management software Centrline for room bookings and scheduling
• Ensure risk assessments have been provided for all activity, and if required, assist with the creation of risk assessments
• Liaise with other members of the team to ensure that all spaces are cleaned before and after hires/use.
• Liaise with other members of staff to ensure all spaces are equipped as per the room

• For all external users, prepare and issue contracts, sales invoice requests, and purchase orders in relation to bookings as required
• Communicate with all external users, including artists and companies, to ensure that they are fully aware of the requirements of them as users of our space.
• Maintain communications with users for the duration of their time in Rockvilla
• Induct new users to the operation of Rockvilla, with Health and Safety as a priority, as required or ensure that another member of the team can do this.
• Communicate with the rest of the company as required regarding use of our spaces and ensure there is a weekly schedule of all room bookings available
• Together with colleagues manage any extra staff requirements and ensure these are charged back to the company or production.
• Maintaining clear records of past and upcoming bookings, chargeable hires, and resources for internal and external auditing purposes.

Please send a CV and letter of application outlining how your skills and experience would lend themselves to this post with 'Spaces Coordinator' as the subject to: recruitment@nationaltheatrescotland.com

Interview Date: Week Commencing Monday 21 October