Laboratory Administrative Assistant
Job overview
We are looking for an enthusiastic and conscientious person to join the North West Genomic Laboratory Hub (NWGLH) laboratory administrative team at St. Mary's Hospital.
The successful applicant will need to be self-motivated, hard working and capable of working within a team, together with the ability to work on your own initiative. You will also have good organisational skills and the ability to prioritise your workload.Good communication and administrative skills are essential, together with the commitment to demonstrate the Trust’s Values and Behaviours framework.
Main duties of the job- Book in clinical samples for Genetics laboratory services.
- Maintain accuracy in data transfer and carry out routine checks of sample and data transfer by other staff.
- Preparation of documentation required in the export of samples to 3rd party laboratories.
- Creating and sending letters as required using appropriate templates.
- Deal with a variety of sensitive and highly confidential material, producing confidential reports and correspondence as required.
- Undertake defined administrative tasks to assist in the delivery of a safe, effective and efficient Laboratory Genetics Service.
- Act as a main point of contact for service users, answering telephone calls and responding to emails.
- Dispatch letters and clinical reports by post or email.
- Archive and/or scan paper filing of clinical referrals, reports and other laboratory documents.
- Provide other general administrative duties as required within the team and appropriate to the grade.
- Collaborate with other members of the department to achieve an effective and reliable service.
- Receive incoming requests for services and co-ordinate test submission according to laboratory protocol.
- Paper filing of clinical referrals, reports and associated laboratory paperwork.
- Scan a variety of laboratory and staff documents as appropriate for long-term digital storage. Prepare laboratory documents for off-site scanning and storage.
- Provide sickness and annual leave cover for essential duties of other administrative staff.
Working for our organisation
MFT is England’s largest NHS Trust with a turnover of £2.8bn & is on a different scale than most other NHS Trusts. We’re creating an exceptional integrated health & social care system for the 1 million patients who rely on our services every year.
Bringing together 10 hospitals & community services from across Manchester, Trafford & beyond, we champion collaborative working & transformation, encouraging our 28,000 workforce to pursue their most ambitious goals. We set standards that other Trusts seek to emulate so you’ll benefit from a scale of opportunity that is nothing short of extraordinary.
We’re also creating a digitally enabled organisation to improve clinical quality, patient & staff experience, operational effectiveness & driving research and innovation through the introduction of Hive; our brand-new Electronic Patient Record system which goes live in September 2022.
We’re proud to be a major academic Research Centre & Education provider, providing you with a robust infrastructure to encourage and facilitate high-quality research programmes. What’s more, we’re excited to be embarking on our new Green Plan which will set out how MFT continues to play its part in making healthcare more sustainable.
At MFT, we create and foster a culture of inclusion and belonging, provide equal opportunities for career development that are fair, open and transparent, protecting your health and wellbeing and shaping the future of our organisation together
Detailed job description and main responsibilities
To find out more about the key responsibilities and the specific skills and experience you’ll need, take a look at the Job Description & Person Specification attachments under the ‘Supporting Documents’ heading. So that you’re even more equipped to make an informed decision to apply to us, you’ll need to take time to read the ‘Candidate Essentials Guide’ that sits with the Job Description and Person Specification.This document provides you with details about the Trust, our benefits and outlines how ‘we care for you as you care for others’. Most importantly, it also contains critical information you’ll need to be aware of before you submit an application form.
Diversity Matters
MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post.As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at [email protected].
We’re looking forward to hearing from you!
Person specification
Qualifications
Essential criteria- NVQ/diploma in administration/business level 3
Experience
Essential criteria- Previous Admin experience
- Experience of using Microsoft packages
- Experience in areas of confidentiality
- Previous experience working in the NHS or other Health Sector
- Previous experience working in a laboratory environment
IT skills
Essential criteria- Evidence of keyboard/data inputting skill
- Use of laboratory systems
- Knowledge of Trust systems