Receptionist
Be able to cover all reception position as necessary Explain Practice arrangements and formal requirements to new patients and those seeking temporary cover and ensure procedures are completed Advise patients of relevant charges for private (non General medical Services) services, accept payment and issue receipt for same Any money taken is logged in the petty cash book Visitors Book, visitors to be requested to sign the visitors book Deliveries to be recorded in the book at reception Appointments Process appointment requests for today and future appointments from patients by telephone and in person.
Amend and cancel appointments in line with the practice appointment procedures ensuring optimum efficiency of the appointment system Deal with visits requests Administration Scanning Process Linking documents to patient clinical records Computer Process patients change of address computer data and medical records (have knowledge of Practice area.Enter requests for home visits onto the computer system, ensuring careful recording of all relevant details and where necessary refer to duty doctor Report computer problems to helpline following practice protocol Telephone Have working knowledge of telephone system, during and after hours.
Receive and make telephone calls as required. Divert calls and take messages, ensuring accuracy of details and prompt appropriate delivery Other Tasks Clear and re-stock consulting rooms after surgeries Keeping the reception are, notice boards and leaflet dispensers tidy and free from obstructions and clutter Any other tasks allocated by managers Confidentiality: In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters.
They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately In the performance of the duties outlined in this Job Description, the post-holder may have access to confidential information relating to patients and their carers, Practice staff and other healthcare workers.They may also have access to information relating to the Practice as a business organisation. All such information from any source is to be regarded as strictly confidential Information relating to patients, carers, colleagues, other healthcare workers or the business of the Practice may only be divulged to authorised persons in accordance with the Practice policies and procedures relating to confidentiality and the protection of personal and sensitive data Health & Safety: The post-holder will assist in promoting and maintaining their own and others health, safety and security as defined in the Practice Health & Safety Policy, to include: Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazards Reporting potential risks identified Equality and Diversity: The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include: Acting in a way that recognizes the importance of peoples rights, interpreting them in a way that is consistent with Practice procedures and policies, and current legislation Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues Behaving in a manner which is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights.
Personal/Professional Development: The post-holder will participate in any training programme implemented by the Practice as part of this employment, such training to include: Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work Quality: The post-holder will strive to maintain quality within the Practice, and will: Alert other team members to issues of quality and risk Assess own performance and take accountability for own actions, either directly or under supervision Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the teams performance Work effectively with individuals in other agencies to meet patients needs Effectively manage own time, workload and resources Communication: The post-holder should recognize the importance of effective communication within the team and will strive to: Communicate effectively with other team members Accept messages for the doctors and practice nursing team and process messages on via the task or notification function on SystmOne Check practice e-mail account daily and process emails to the appropriate department Communicate effectively with patients and carers Recognize peoples needs for alternative methods of communication and respond accordingly Contribution to the Implementation of Services: The post-holder will: Apply Practice policies, standards and guidance Discuss with other members of the team how the policies, standards and guidelines will affect own work Participate in audit where appropriate