Executive Assistant

Pension Insurance Corporation (“PIC”) provides secure retirement incomes through comprehensive risk management and excellence in asset and liability management, as well as exceptional customer service. Our purpose is to pay the pensions of our current and future policyholders.

We have a great opportunity for an individual Executive Assistant to provide high level support to the Chief Risk Officer and their immediate team. This will also involve serving as the secretary for the Chief Risk Officer’s Management Risk Committee and the Methods and Assumptions Committee and support across other departments as and when required.

Key Responsibilities

The Executive Assistant is a key member of the risk function and provides administrative support to the area.

• Co-ordinate, manage and organise the diary, inbox and priority list of the Chief Risk Officer. Screen emails, compose internal and external correspondence
• Liaise directly with other Execs and Non-Executive Directors on behalf of the Chief Risk Officer
• Make travel arrangements, manage conference attendance

• Work with the Head of CRO office to set up Risk Committee meetings, draft agendas, oversee the timely production of papers, produce meeting packs using Diligent
• Attend Management Risk Committee meetings and take good quality minutes.
• Work with Company Secretary on Board Risk Committee agendas, liaising with the CRO and the Risk team.

• Scheduling internal and external meetings
• Support the Regulatory Affairs team in setting up regular and ad-hoc meetings with the Regulator
• Prepare and reconcile staff expenses
• Organise all the department’s procurement, order processing, approval mechanisms and supplier management.
• Manage onboarding of consultants including reviewing of contracts and making sure all relevant sign offs have been completed.
• Organising team building events and socials.
• Assist with ad hoc tasks as and when required

Requirements

• Strategic and commercial knowledge ideally within the Financial Service industry (desirable).
• Relevant secretarial qualification
• Experience in supporting senior management/ ideally board level.
• Experience of working in an industry where integrity and discretion are vital.
• Accomplished minute taker

• Strong organisational skills
• Strong communication skills (written and oral)
• Ability to organise work to meet deadlines
• Excellent time management skills
• Analytical skills
• Microsoft Word, PowerPoint and Excel

Benefits

In addition to a competitive base salary and the opportunity to participate in our annual, performance-related bonus plan, upon joining us here at Pension Insurance Corporation, you’ll have access to some great benefits, including private medical insurance, 28 days' annual leave (excluding bank holidays), a generous pension scheme, insurance for Travel, Private Medical, Critical Illness, Life Assurance and Income Protection, and much more.