Theatre Operations Room Administration Co-ordinator
Job overview
Join Our Team as the Theatre Admin Co-ordinator at Chesterfield Royal Hospital NHS Foundation Trust!
Are you looking for an administrative role that makes a real difference to the smooth running of our Theatre Department? Chesterfield Royal Hospital NHS Foundation Trust is seeking a dynamic and dedicated administrator to join our exceptional team!
As the Theatre Admin Co-ordinator, you will be responsible for the recording and updating of the theatre timetable for all Surgical Specialties. You will work alongside the Theatre Service Manager and Theatre Leads to support the efficient planning of our resources and be the central point of contact for all theatre related communications.
Interviews are scheduled be held w/c 5th May 2025.
Main duties of the job
Manage the day-to-day operational aspects of the Theatre Operations Room working collaboratively across the Divisions within the hospital.
Ensure that standard operational procedures for the room are followed and that the room provides a 6 – 4 -2 lockdown of our theatre assets.
Co-ordinate the management of the theatre timetable including any stand down / re-provision requests of lists across the speciality’s that utilise theatres and effectively communicate any agreed changes to key stakeholders.
Work closely with the Theatre Service Manager with preparation of the agenda, action log and theatre timetable checks in advance of the weekly scheduling review meeting.
Support effective communication systems to ensure early notification of theatre asset problems i.e X-ray, Laser and Loan Kit.
Working for our organisation
At Chesterfield Royal Hospital, we are committed to bringing our people, communities, and partners together to provide patient care we can all be proud of. Our values of Compassion, Ambition, Respect, and Encouragement guide everything we do.
Chesterfield Royal Hospital is located in Calow, Chesterfield, which is situated on a green field site on the edge of the Peak District National Park. It is home to the Crooked Spire and is also close to Sheffield, Derby and Nottingham, thus offering numerous choices for recreational activities and lifestyles.
Chesterfield Royal Hospital was officially opened by the queen in 1985 and since then it has continued to expand and modernise, currently holding approximately 550 beds. We provide acute in-patient and out-patient care for Chesterfield and the surrounding rural area of North Derbyshire, serving a population of approximately 350,000 people.
We are currently rated GOOD by the CQC.
Detailed job description and main responsibilities
Please see the Job description and Person Specification in the attachments section on this page. This document contains a full detailed description of the role and what the main responsibilities and duties are, along with the criteria that are required for the role.
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Person specification
Qualifications & Training
Essential criteria- Recognised management qualification (E.g. ILM, BTEC, HNC) or equivalent OR NVQ Level 4 or equivalent experience
- Change management training
Experience
Essential criteria- Experience of working in partnership with a multi-disciplinary team
- Experience of data analysis
- Operational Management Experience
- Previous NHS experience
- Experience of 18 week target
- Experience of managing staff and demonstrating leadership skills
- Experience of change management
Skills & Knowledge
Essential criteria- Excellent planning and organisational skills
- Excellent communication skills including the ability to communicate diverse concepts to a broad audience i.e. presentations
- Aptitude to learn new skills
- An ability to influence at all levels
- Negotiation and problem solving skills
- Good knowledge of Microsoft office including outlook, word, excel, powerpoint
- Proactively managing capacity and demand, recommending solutions
- Ability to problem solve
- Ability to work to tight deadlines and targets
- Knowledge of National waiting list and time targets / initiatives
- Patient confidentiality issues
- Good knowledge of ORMIS©
Personal Attributes
Essential criteria- Ability to use own initiative
- Communicate effectively with others, encouraging a sense of team purpose
- Flexible e.g. working hours
- A can do attitude
- Able to engage and easily build a rapport with MDT
- Promoting continuous personal development
Flexible Working
If you're looking for flexible or predictable working arrangements, please speak to us about how we might be able to accommodate this. If it works for our service and patients, we will do our best to make it work for you.
COVID19 Vaccination
Chesterfield Royal Hospital NHS Foundation Trust is committed to ensuring the safety of all our staff and patients therefore encourages and supports staff to be vaccinated against COVID19 as this remains the best line of defence against the virus.
UK Points-based immigration system
Applications from job seekers who require sponsorship to work in the United Kingdom (UK) are welcome and will be considered alongside all other applications. Please note that from 1 January 2021, to work in the UK all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship unless you have permission to work via another route.Non UK / RoI candidates wishing to apply can self-assess the likelihood of obtaining a Certificate of Sponsorship here Work in the UK - GOV.UK (www.gov.uk).
It is vital that you provide full and accurate details of your current immigration status on the application form. Overseas applicants applying for entry clearance into the UK must present a criminal record certificate from each country they have resided in continuously or cumulatively for 12 months or more in the past 10 years.Guidance can be found here Criminal records checks for overseas applicants - GOV.UK (www.gov.uk)
If you are applying for a vacancy in health or adult social care, you may be eligible to apply for the Health and Care Worker visa instead, which is cheaper to apply for and you do not need to pay the annual immigration health surcharge.
Communications
Communications throughout the application process will be via e-mail therefore please check your e-mail account and Trac account regularly. References are also requested by email (where possible). Therefore to speed up the recruitment process please provide an email address for all referees when completing your application form.
If you require any support in completing the application form, please do not hesitate to contact the HR Support Services team on 01246 513177 and we will be happy to provide assistance.
Please see the attached documents and links in relation to working for Chesterfield Royal Hospital NHS Foundation Trust. In particular, the general conditions of employment and benefits of working for the trust.
This role is part of the integrated health and social care community across Derbyshire, where there are many opportunities to work across different locations and providers developing new and different skills. Whilst this role is initially based in Chesterfield there may be future opportunities to be based at different locations within the health and social care community which we may talk to you about in the future.
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