Office Manager

About Us

Blockspace is a parent company headquartered in Central London, building distinct ventures at the intersection of disciplines. We're pursuing ideas that matter across media, events, and research - each venture operating independently but sharing our belief in thoughtful innovation and meaningful impact.

We're a small, diverse, focused team taking a long-term view on the future, backing ambitious concepts that excite us. While our core team remains intentionally compact, our ventures are built for growth.

Our first venture, Digital Frontier, explores what happens when media thinks differently about the impact of technology on business and society. As a fast-growing startup, Digital Frontier brings fresh perspectives to technology's most compelling intersections through exciting storytelling, timely perspectives, and curated experiences.

If you’re passionate about technology, eager to work in a dynamic team, and believe in building something meaningful, we'd love to hear from you.

Role Overview

Reporting to the Executive Assistant, the Office Manager will lead the charge in running our architecturally designed workspace; they will ensure it's a productive, fun, and inspiring space for team and partners alike. This newly created position offers the opportunity to join a growing startup and play a key role in shaping an environment that's creative and adaptable to the ever-evolving needs of our businesses.

In this busy and varied position, you’ll be working alongside a high performing team who appreciate that great work needs the right conditions. As a self-starter with a ‘no task too big or small’ approach you’ll oversee the day-to-day operations of our young and vibrant office to the highest standard.

This is a full-time role, working Monday to Friday in Central London.

• Office administration: Oversee and implement office systems and procedures to ensure seamless operations. Tasks include filing, auditing, and handling correspondence and queries efficiently.
• Finance administration: Support financial processes by assisting the Finance Team with tracking and recording invoices, monthly payment reconciliations, expense tracking, preparing expense reports, assisting payroll, and identifying cost-saving opportunities.
• Employee experience: Develop and implement initiatives to enhance office culture and the overall employee experience. Work closely with the staff social committee to design, plan, and execute employee social and cultural activities.
• Onboarding support: Coordinate the onboarding and offboarding processes for new hires, including IT setup, building access, first-week support, and liaising with IT to ensure timely preparation of equipment.
• Office supply management: Regularly monitor and replenish office supplies, liaising with suppliers as necessary to maintain inventory levels and ensure materials are readily available.
• Facilities management: Maintain a tidy, well-presented, and fully operational office by managing service contracts, addressing maintenance issues promptly, and acting as the primary contact for building management and operational needs.
• Health & safety compliance: Oversee Health & Safety compliance, including maintaining policies, conducting risk assessments, ensuring fire safety measures, and monitoring equipment maintenance.
• Supplier management: Build and maintain vendor relationships, overseeing contracts, tenders, and supply budgets to ensure efficient and cost-effective procurement processes.
• Front-of-house coordination: Serve as the first point of contact for employees, guests, and service providers, always ensuring a professional and welcoming environment.
• Diary coordination: Organise and manage schedules, meetings, and appointments efficiently.
• Travel arrangements: Research and book travel for staff, including flights, hotels, and ground transport, ensuring seamless planning and adherence to budgets.
• Employee benefits and wellness: Assist the Chief of Staff with administering employee benefits programmes, including private healthcare, pensions, and wellbeing initiatives.
• Delivery and returns management: Oversee incoming post and deliveries, ensuring packages are logged and distributed accurately. Manage returns efficiently, including packaging, arranging, and tracking.
• Policies and procedures: Regularly update and maintain office policy and procedure documents to reflect current practices and compliance standards.
• Event support: Collaborate with the Events Team to coordinate and administer events hosted by Blockspace and our wider group companies.
• Team support: Take on additional tasks as needed to support the Executive Assistant, wider team, and office environment effectively.

• You have at least 4 years of experience managing office environments, ideally within a small to medium-sized organisation.
• You bring existing knowledge of London office suppliers and workplace policies.
• You’re a master organiser with an eagle eye for detail.
• You’re enthusiastic about fostering a positive company culture and improving the employee experience.
• You thrive on tackling new challenges.
• You’re highly proficient in Microsoft Office tools.
• You’re comfortable using modern technologies like Slack, SharePoint, and project management tools such as Asana or similar platforms.
• You have experience in office event planning and a genuine passion for delivering successful events.
• You remain calm under pressure, with experience working in collaborative, multidisciplinary teams.
• You’re a self-motivated problem-solver with a creative and adaptable mindset.
• You’re professional and articulate, capable of building effective relationships at all levels.
• You excel in time management, juggling tasks, and meeting deadlines seamlessly in a fast-paced environment.
• Your positive attitude makes you a joy to work with.

• Enjoy 28 days of annual leave.
• Private health, dental & life insurance for peace of mind.
• Enhanced employer pension contribution.
• Stay fit and healthy with subsidised fitness memberships.
• Be part of a creative and engaging company culture that runs through every aspect of our business, accompanied by regular staff socials.