[ref. o20876924] NHS - Admin Coordinator (Genetic Testing)

Job overview

Career opportunity: Admin Coordinator (Genetic Testing)

Join our experienced team delivering comprehensive genetics services to adult patients across the South Yorkshire region, based at Northern General Hospital. As an Admin Coordinator, you will manage data for prenatal, pre-implantation genetic testing (PGT), and adult genetic patient pathways, from referral to clinic preparation, including some post-clinic administration.

Additional responsibilities include providing cross-cover for Paediatric, Cancer, and WGS Coordinators, supporting families with paediatric, cancer, and WGS referrals, and assisting the Department Manager with waiting list management.

If you’re passionate about administration and supporting patient care, apply today to make a difference!

Main duties of the job

Reporting into the Assistant Clinical Genetics Manager, your responsibilities will include:

• New Referrals: Prepare referral paperwork, obtain consent, distribute and explain questionnaires, draw family pedigrees, collaborate with Genetic Counsellors, and track patient progress to meet targets.
• Post Clinic Work: Monitor 18-week waiting times, send standard letters, track blood samples, create review lists, enter clinic outcomes, and ensure delivery of Prenatal samples to labs.
• Waiting List Management: Attend weekly meetings, ensure urgent Prenatal appointments are prioritised, maintain up-to-date patient lists, and handle queries from patients and clinicians.

Working for our organisation

At Sheffield Children’s, our purpose is clear: to provide healthier futures for children and young people. Our three strategic aims are:

1. Outstanding Patient Care
2. Brilliant Place to work
3. Leaders in Children’s Health

We work with local, regional, and national partners to provide physical and mental healthcare across acute and community settings. Many of our clinicians are amongst the best in their field, recognised nationally and internationally for their expertise.

As well as having enormous pride in what we do, we are a friendly, welcoming, and motivated NHS Trust who are guided by our CARE values: Compassion, Accountability, Respect, and Excellence. Our nearly 4000 colleagues live these values, ensuring kind and compassionate care that makes patients and their families feel safe and at home.

As we approach our 150th anniversary in 2026, we remain committed to enhancing our reputation in children’s health leadership, improving the experiences of both patient and colleagues, and focusing on our communities and population health.

Sheffield Children's provides great benefits to support your wellbeing, with excellent annual leave and pension schemes, health programmes, and exclusive discounts—helping you succeed at work and beyond.

Detailed job description and main responsibilities

For more information on the main responsibilities for this post, please refer to the job description and person specification.

Please note that Sheffield Children's uplift pay to meet the Real Living Wage, which is £12.60 per hour.

Diversity Statement

At Sheffield Children’s, we are committed to creating an inclusive environment that celebrates diversity and supports everyone’s success. We prioritise Equality, Diversity, and Inclusion in our recruitment practices, creating a welcoming space for people of all backgrounds, including ethnic minorities, individuals with disabilities, and LGBTQ+ members.

Together, we’re building a workplace where everyone belongs.

Person specification

Qualifications

• 5 GCSEs of grade C or above (including Maths & English Language)
• NVQ3 in Business Administration or equivalent

• Degree in Business Administration or equivalent

Experience

• Experience of interpreting and extracting information from paper and electronic records.
• Experience of dealing with the public

• Previous NHS experience

Knowledge and Skills

• Ability to use Microsoft packages, in particular Excel
• Ability to manage own workload
• Good communication skills
• Good telephone manner
• Organisational and prioritisation skills
• Ability to construct written documents

• Knowledge of NHS RTT pathway