Infection Prevention and Control Office Administrator - London
Moorfields - A global leader in Ophthalmology
We are Moorfields Eye Hospital NHS Foundation Trust. Founded in 1804, Moorfields Eye Hospital is a world-class centre of excellence for eye health services, ophthalmic research, and education.
With more than 2,300 staff we are proud to be supported by one of the most diverse workforces in the NHS. Every year we treat more than 700,000 patients at City Road in central London and at our 22 satellites sites, and, in partnership with the UCL Institute of Ophthalmology and Moorfields Biomedical Research Centre we lead one of the most impactful ophthalmic research programmes in the world.
We train many of the leading eye care clinicians in the UK and internationally and have a global reputation for quality and professionalism in ophthalmic care. In addition, we also operate commercial divisions that provide care to private patients in both London and the Middle East.
This is an exciting time to join Moorfields. The pandemic fast-tracked a huge amount of innovation which is changing the way we work and deliver care. Construction is under way on Oriel, our new eye care, research, and education centre being built in Camden.The new centre will be flexible and modern, enabling us to bring together healthcare, eye research and education under one roof for the first time.
If you want to be part delivering world class eye health services and you share our values: excellence, equity, and kindness, then we would love to hear from you!
Job overview
An exciting opportunity has arisen for an individual to join the Infection Prevention and Control Team at Moorfields Eye Hospital NHS Foundation Trust as an Office Administrator in a part time role for a 12 month period.
The post holder will be a key member of the Infection prevention and Control team who will be expected to provide high-quality administrative support to the team. The role requires strong communication and IT skills, attention to detail and good organisational and leadership skills.
Main duties of the job
The post holder will be responsible for providing comprehensive administrative, managerial, and secretarial support the Infection Prevention and Control Team.
They will be expected to work independently ensuring that daily tasks and ongoing workloads are prioritised and completed in agreed timeframes.
Working for our organisation
At Moorfields, we provide more than just an excellent career and great colleagues to work with. We also offer:
- Salary including High-Cost Area Supplement
- Opportunity to join the NHS Pension Scheme
- Free 24/7 independent counselling service
- Learning and development opportunities
- Easy and quick transport links
- A range of attractive benefits and discounts
- Access to Blue Light Card and other NHS Discount Schemes
- Free Pilates classes
- Full support and training to develop your skills
- Flexible working friendly organisation
And so much more! To see the full range of benefits we offer please see our Moorfields benefits document.
Detailed job description and main responsibilities
To act as the first point of contact for enquires and correspondence for the above team, referring matters as appropriate, by telephone, email or face to face based on the level of urgency.
To be proficient in the use of Microsoft Word, Excel, and other software packages as required.
To action all incoming mail and queries as appropriate
To ensure work objectives are met on a day-to-day basis
Prioritise workload on a daily basis, referring to line manager for guidance as necessary
Assess calls and enquires for urgency and priority, forwarding calls where appropriate.
To maintain and develop up-to-date and efficient office systems including filing. To manage the Teams data bases and ensure they are updated and kept in an accurate manner
Able to use initiative during working day to arrange meetings, prepare papers and distribute all papers in agreed timeframes.
To take minutes for committees and other meetings as required and do draft minutes in agreed timeframes.
Gathering and sharing statistical data as requested.
Supporting additional project work plus support development of business plans e.g. gathering information and producing reports and presentations, as required.
To perform any administrative duties required for specific area of work
Be responsible for stock ordering and monitoring of stock
To locate and collect patient notes as required by the teams
Person specification
Qualifications
Essential criteria- GCSE or equivalent (including English & Maths)
Experience
Essential criteria- Experience of taking and drafting minutes and co-ordinating agendas
- Ability to maintain and protect patient and clinical confidential information
- Previous experience in an Administrative role
- Experience in working as part of a team
- Ability to effectively manage ad hoc demands to existing workload
Knowledge
Essential criteria- Computer literacy and ability to use MSWord, Excel and PowerPoint to high standard including analysis and report production
- Effective in managing own time, meeting deadlines and within resources
Due to the nature of this position, employment is subject to proof of eligibility to work in the UK, completion of a satisfactory DBS disclosure and two references. We do not offer visa sponsorship for roles unless clearly stated in our adverts, so please consider this before applying.
Our commitment to equality, diversity and inclusion is at the heart of our organisational culture. As part of our pledge to take positive action in recruitment we encourage applications from under-represented candidates including BAME (Black, Asian, and Minority Ethnic) and Disabled candidates as we work towards a representative workforce that is able to provide the quality, the dignity and respect and to deliver above and beyond.
Moorfields is a flexible working friendly organisation, and we are committed to helping our employees achieve a work-life balance that is beneficial for health and wellbeing, motivation levels and job satisfaction. Every employee of the Trust has the right to request to work flexibly.Please speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
If we receive sufficient applications, we will close this ad prior to the closing date. You are advised not to delay submitting your completed application.
If you would like to discuss any reasonable adjustments before applying or would like an accessible version of any recruitment documents, please contact the recruitment team at [email protected].
https://www.moorfields.nhs.uk/work-for-us