Quality Administrative Assistant
Creating a great place to be cared for and a great place to work''
University Hospitals of Morecambe Bay has a firm commitment to strengthening the diversity of our workforce, and therefore welcome and encourage applications from likeminded people who can support our ambition to become effortlessly inclusive.We are particularly keen to hear from protected groups – including BAME, LGBT+ and people with a disability.
Job overview
An opportunity has arisen for a quality administration assistant to join the Biochemistry team at Furness General Hospital.
The post holder will provide administrative support to help deliver this essential clinical service for University Hospitals of Morecambe Bay NHS Foundation Trust.
You will work primarily within the Biochemistry laboratory area, and must be prepared to comply with all health and safety requirements of this environment.
It is essential that you have excellent communication skills and can work well in a team.
Computer and keyboard skills, and experience of using information technology systems are essential. Previous experience of using quality management systems would be advantageous.
Main duties of the job
The duties of the post are varied, but include working closely with the Biochemistry teams across the Trust to administrate the departmental quality management system, Q Pulse, checking invoices for specialist tests referred to other laboratories and helping to manage local consumable stocks.
This is an interesting and challenging position within a UKAS accredited Blood Science laboratory. The Blood Science laboratories across the Trust work closely together to provide an efficient, high quality service utilising common analytical platforms and IT systems provided through a managed service contract with Beckman Coulter UK.
The department is committed to staff training, continuous development and quality improvement and the successful candidate must be equally committed to these principles.
Working for our organisation
We operate from three main hospitals - Furness General Hospital (FGH) in Barrow, the Royal Lancaster Infirmary (RLI), and Westmorland General Hospital (WGH) in Kendal, as well as a number of community health care premises including Millom Hospital and GP Practice, Queen Victoria Hospital in Morecambe, and Ulverston Community Health Centre.
FGH and the RLI have a range of General Hospital services, with full Emergency Departments, Critical/Coronary Care units and various Consultant-led services.
WGH provides a range of General Hospital services, together with an Urgent Treatment Centre, that can help with a range of non-life threatening conditions such as broken bones and minor illnesses.
All three main hospitals provide a range of planned care including outpatients, diagnostics, therapies, day case and inpatient surgery. In addition, a range of local outreach services and diagnostics are provided from community facilities across Morecambe Bay.
Detailed job description and main responsibilities
To read more information about the advertised role, and the main job duties/responsibilities please open the Job Description and Person Specification located under the supporting documents heading. You can also read more information about University Hospitals of Morecambe Bay visiting our website https://www.uhmb.nhs.uk/
Person specification
Education and qualifications
Essential criteria- 3 GCSE’s or equivalent including English
Experience
Essential criteria- Experience of working with Information Systems
- Experience in working with Quality Management Systems
Skills, ability and knowledge
Essential criteria- Computer/keyboard skills
- Awareness of quality management
- Awareness of confidentiality issues
- Evidence of team working skills
- Use of a quality management system (eg Qpulse)
- Experience using WORD and EXCEL
Personal qualities
Essential criteria- Evidence of good telephone manner
- Evidence of written skills
- Proficiency in English language
The Behavioural Standards Framework
Everybody’s responsibility in everything we do
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The Trust promotes flexible working opportunities where ever possible to enable staff to balance their work and home life. We are committed to Equal Opportunities and aim to be Effortlessly Inclusive .
The trust operates a No Smoking Policy.
Only those applicants who demonstrate clearly how they meet our Person Specification will be shortlisted for Interview.
We reserve the right to close a job advert early where sufficient applications have been received.
The Trust does not offer interview expenses to shortlisted candidates unless indicated in the advert
If the post is subject to Disclosure & Barring Service checking, (formally CRB) a charge of £49.50 for Enhanced and £21.50 for Standard clearance and additional to this a £4.90 administration fee will be made to the successful candidate(s). This currently only applies to roles Band 6 and above and Medical & Dental posts.
Anyone newly appointed to the trust under the Agenda For Change contract, will be subject to the completion of a satisfactory 6 month probationary period. This will give the new staff member an opportunity to become familiar with the role and working environment.
We have introduced a new system called Pre-Onboarding, specifically to support you right the way through to your first few months in your new role with us at UHMB. This bespoke site has lots of useful information to help you settle in to your new role including: what to expect from the recruitment clearances process, where to get a uniform, when you'll get paid etc.As well as information on a number of our services i.e. Infection Prevention, Anti-fraud, Inclusion and Diversity, Care Certificates and much more. To access click on this link https://www.uhmb.nhs.uk/uhmbt-pre-onboarding.