Admin Coordinator

Joining the Trust also allows you access to a number of saving options via our salary sacrifice schemes and a wide range of discount opportunities with retailers and service providers.

Job overview

We are seeking a dynamic and motivated individual to lead the Centralised Business Admin Team and Flexible Workforce Band 3 Admin Teams. In this pivotal role, you will work closely with the Operational Support Manager (OSM) to deliver high-quality central management support functions, focusing on performance, administration, and coordination.

You will be part of the Combined Community & Acute Care Group, one of the largest care groups within Sheffield Teaching Hospitals NHS Foundation Trust. With three directorates spanning acute and community services across primary and secondary care, this care group is at the forefront of developing innovative, integrated ways of working.

The Directorate of Integrated Community Care focuses on delivering seamless care for patients with needs that cross primary, community, intermediate, and acute care, aligning with the organisation’s commitment to integration and excellence in patient care.

If you are a strong leader with a passion for driving operational success and a keen eye for optimising administrative functions, we’d love to hear from you!

• Provide leadership and oversight on administrative matters within these services, fostering a culture of excellence and continuous improvement.
• Drive the optimisation and development of information systems and processes to enhance efficiency.
• Oversee the coordination, management, and support of administration staff, ensuring effective teamwork and operational success.

Working for our organisation

You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.

Detailed job description and main responsibilities

Please view the attached Job Description and Person Specification documents for full details regarding this post.

When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

Person specification

Qualifications

• GCSE level C or above in English and Maths or equivalent experience/qualifications
• Level 4 qualification e.g., diploma or NVQ level 4 qualification OR NVQ level 3 in business admin/customer care with additional evidence of extra training or qualifications undertaken in an administrative setting. IT Qualification e.g., RSA/European Computer Driving Licence or equivalent.
• Leadership/Management Qualification or must be able to evidence experience of leading and managing a team.

Experience

• Extensive experience working in the NHS or other large complex organisation.
• Experience of leading/managing staff
• Experience of working with Data/Data bases
• Use of Microsoft Office including Word, Excel, PowerPoint

• Use of Patient Information Systems and Records.

Skills and Abilities

• Experience of working to multiple deadlines
• Experience of proactive involvement in service improvement
• Ability to engage, motivate and positively influence people
• Excellent communication skills and diplomacy
• Effective interpersonal and negotiation skills
• Staff development skills
• Problem solving skills

Attributes

• Ability to use own initiative work independently and as part of a wider team.
• Confident in delivering change management

Candidates are advised to read the attached guidance on using AI technology. When you complete your application, you are required to declare that the information in your application form is true and complete. The personal statement is exactly that; personal.

When selecting to apply via NHS Jobs, you will be redirected to our preferred recruitment system called Trac. You will be asked to create and submit your application via the Trac recruitment system.

You will not be able to track the progress of your application or receive messages through the NHS Jobs website, and furthermore, as an employer, we will not be able to respond to any e-mails sent to us via the NHS Jobs website. All communications should be sent via your Trac system account.

If you are offered employment at Sheffield Teaching Hospitals your information will be transferred from the Trac recruitment system into the national NHS Electronic Staff Records system. In addition, in submitting an application form, you authorise our Trust to confirm any previous NHS service details via the ESR IAT process should you be appointed.

Please note, all communication regarding your application will be made via email sent via the Trac recruitment system, please ensure you check your junk/spam folders as emails are sometimes filtered there.

The Trust is committed to its obligations in accordance with the Equality Act 2010, and we positively encourage applications from all sections of the community. Should you require any assistance in applying for the position please contact the General or Medical Human Resources Departments on the number identified on the NHS Jobs page for the organisation.

Job Share applicants are welcome for all full time posts unless indicated but cannot be guaranteed. In addition for Fixed Term Contracts, internal secondments may be considered, please seek the approval of your current line manager before applying for the position.

All employment with the Trust is subject to a number of NHS Employment Checks being met to a satisfactory standard including verification of identity, eligibility to work in the United Kingdom, references and qualifications in addition to professional registration, a disclosure and barring records check and occupational health check if these are deemed to be a requirement for the position to be undertaken.

For more information about our organisation and the opportunities available, please visit our website and follow us on Twitter and Facebook.