[ref. c28859920] NHS - Admin Coordinator
Job overview
We are seeking to recruit a highly organised Admin Coordinator to provide comprehensive and efficient secretarial and administrative support services to the Trust's Emergency Preparedness, Resilience, and Response (EPRR) Department. This role is pivotal in assisting senior managers both within the department and across the organisation in achieving the Trust's strategic EPRR objectives.
The ideal candidate will be self-motivated and possess a flexible approach to work, demonstrating the ability to operate with minimal supervision. Strong prioritisation skills will be essential, as the role involves managing complex and sensitive issues.A solid understanding of information governance and confidentiality procedures, along with knowledge of records management processes, are critical components of this position.
Candidates should exhibit excellent communication, organisational, and collaborative skills, with proven experience in supporting and motivating others in a fast-paced office and incident response environment .
The successful applicant must possess recent, relevant experience in a secretarial or administrative role, have the capability to take clear and concise minutes, and demonstrate proficiency in Microsoft Office applications.
Main duties of the job
The Admin Coordinator is responsible for delivering high-level and comprehensive secretarial and administrative support to the Trust's Emergency Preparedness, Resilience, and Response (EPRR) Department.
Key duties include providing vital assistance to senior management and collaborating closely with the broader department to facilitate the achievement of the Trust's strategic EPRR objectives. The incumbent will also play a crucial role in supporting the Trust's response to Business Continuity, as well as managing Critical and Major Incidents.This position requires a proactive approach to ensure that all administrative functions contribute effectively to the overall operational readiness and resilience of the Trust.
Additionally, the position may require occasional travel between various sites within the Trust's portfolio, as well as attendance at meetings and events held at external locations. Flexibility and adaptability will be essential in meeting the dynamic demands of this role.
Working for our organisation
DBTH is one of Yorkshire’s Leading acute trusts, serving a population of more than 440,000. Our services are based over three main hospital sites and several additional services employing over 7,000 colleagues.
At DBTH we have a comprehensive framework of behaviours that guide us in our daily working lives, these form the DBTH Way. We pride ourselves on our commitment to the values of We Care and now the DBTH Way builds upon these foundations, providing further clarity on what it means to embody these values in our everyday interactions.
As an organisation that supports flexible working, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
As an equal opportunities employer, we encourage applicants from all sectors of the community, particularly from under-represented groups including those with disabilities, members of our ethnic minorities and LGBTQ+ communities.
We offer a range of benefits to support our people including:- Extensive range of learning opportunities
- NHS Pension Scheme
- Generous holiday entitlement in line with Terms & Conditions
- Comprehensive health and wellbeing support
- NHS Car Lease schemes and a range of salary sacrifice scheme
- Discounts on restaurants, getaways, shopping and finance through external providers.
Detailed job description and main responsibilities
Please see attached to the advert a job description and person specification for further details. Please ensure you read both documents carefully.
Please note, if your application is successful you will be required to present original certificates of qualifications that are listed in the person specification under essential
Person specification
Knowledge and Experience
Essential criteria- Previous experience working in a clerical/administrative role.
- Demonstrable working knowledge of Microsoft packages including Word, Excel, PowerPoint and Outlook.
- Ability to work to and promote Polices/Standard Operating Procedures/Emergency Response Frameworks.
- Experience of working within a busy/demanding environment. E.g. Multi-disciplinary team
- Experience of working in a large organisation.
- Knowledge of EPRR terminology.
- Basic knowledge and understanding of EPRR legislation and guidance.
- Experience working within the NHS or a Category 1 Organisation as defined by the Civil Contingencies Act 2004.
- Experience of working within an Acute Hospital Environment
Qualifications/Training
Essential criteria- Minimum of 3 GCSE’s including English and Maths at Grade 4 (C) or above or suitable equivalent qualification(s) or experience.
Personal Attributes & Skills
Essential criteria- Ability to assimilate new practices and knowledge
- Ability to deal calmly and diplomatically with a range of personalities and situations
- Proactive, self-motivated and with a positive approach to work
- Flexible and adaptable, able to take direction and instruction from other
- Team Player with a professional approach to work and colleagues; able to develop good working relationships
- Demonstrates Trusts values and behaviours
- Trustworthy, punctual and reliable
- Ability to analyse and interpret written information
- Understanding of, and ability to maintain, confidentiality at all times
- Flexible with an ability to multi-task and work in a fast paced environment
- Able to work on own initiative with awareness of boundaries
- Computer literate in Microsoft Office products to include Word, Excel, PowerPoint and Outlook
- Commitment to Continuing Personal & Professional Development
- Please note that all correspondence will be sent you to via email. If you are offered a job, information will be transferred into the national NHS Electronic Staff Records system. In submitting an application form, you authorise our Trust to confirm any previous NHS service details via the ESR IAT process should you be appointed.
- We reserve the right to close down this advert early should there be a high number of applicants.
- The Trust is committed to its obligations in accordance with the Equality Act 2010, and we positively encourage applications from all sections of the community.
- All employment with the Trust is subject to a number of NHS Employment Checks being met to a satisfactory standard including verification of identity, eligibility to work in the United Kingdom, references and qualifications in addition to professional registration, a disclosure and barring records check and occupational health check if these are deemed to be a requirement for the position to be undertaken. The Trust is now passing the charge for undertaking a DBS check on to candidates in the event that they are successfully appointed into the post for which they have applied. Please note that this check will be charged for in two instalments when you commence employment with Doncaster & Bassetlaw Teaching Hospitals NHS Foundation Trust. By applying for this vacancy you are agreeing to this undertaking in the event you are successfully appointed.