Legal Office Administrator

Join A Prestigious Regional Law Firm as a Legal Office Administrator!

Are you an organised and detail-oriented individual with a passion for the legal field? An esteemed regional law firm is seeking a dedicated Legal Assistant to support a team of legal professionals.

This is an exciting opportunity to be part of a collaborative environment where your contributions will make a significant impact. The firm is renowned for its deep expertise and strategic presence across the Midlands. They pride themselves on our one-team ethos, fostering a collaborative environment that values trust, innovation, and expertise.

Imagine working with a leading client base, gaining exposure to a wide range of legal matters and industries. You'll be collaborating closely with a well-established team of experienced and highly regarded legal professionals who are committed to excellence and innovation.

Location: Birmingham (North Birmingham area)

Day-to-Day Responsibilities:

• Provide administrative support to the team.
• Assist with administrative tasks across the company in line with our workflow ethic.
• Transcribe and prepare correspondence and documents through audiotyping and word processing, using company precedents where appropriate.
• Handle administrative routines such as scanning, faxing, printing, and photocopying.
• Manage client/matter files efficiently, including file opening, preparation of client care letters, file closure, and archiving.
• Deal with incoming and outgoing mail in all mediums.
• Make appointments, arrange meetings, and maintain diaries for managers/fee earners, including providing refreshments as necessary.
• Attend to clients both in person and on the telephone, providing support in a professional and friendly manner.
• Ensure confidentiality of all the company’s and clients’ information.
• Work flexibly as part of the wider support team, cooperating with peers to maintain a cooperative team environment.

Required Skills & Qualifications:

• Proven experience as a Legal Assistant or in a similar administrative role within a law firm.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite and legal research tools.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and prioritize effectively.
• Strong problem-solving skills and a proactive attitude.
• Knowledge of legal terminology and procedures is a plus.