Senior Pharmacy Accounts Officer
Job overview
University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.
Please see below for detailed job description of the role.
Main duties of the job
We are currently recruiting an individual to join our busy pharmacy procurement and logistics team with Southampton University Hospitals NHS Trust.
You will be working in an expanding Invoicing team, Supervising the general day to day function of processing invoices for payment on our Pharmacy computer system. Liaising with Suppliers and internal teams to resolve invoicing queries and maintaining Supplier accounts.
The ideal candidate should show good attention to detail, have good organisational skills and excellent written and verbal communication.
Although there are periods of sitting at a desk on the computer, manual handling duties such as lifting will be required (if necessary with reasonable adjustments with respect to the Equality Act/Disability Discrimination Act)
This is a full time position (37.5 hrs per week) and may include Weekend and Bank Holiday working is on a rota basis.
Working for our organisation
University Hospital Southampton is one of England's largest acute teaching Trusts, offering a wide range of learning and development opportunities to support your career aspirations.
Located on the south coast with an international airport and direct rail links to London, Southampton offers an ideal setting to live and work, with the New Forest, South Downs and Jurassic Coast.
We believe that using technology wisely shows strong time management and commitment to innovation. However, personalizing your recruitment application to highlight your unique skills and experiences is crucial. Relying too heavily on generic, AI-generated content instead of drawing from your own strengths and accomplishments may lead to your application being rejected if multiple candidates present identical or similar information.
At UHS we’re committed to providing a flexible working environment where possible. Whether you are balancing family, study, or your wellbeing with your career, we want to support you so you can help our patients.
At UHS, we proudly champion individuality, recognizing that outstanding care is only possible with a diverse, inclusive team. We’re committed to creating an anti-racist, anti-discriminatory environment where everyone feels valued, safe, and empowered to make a meaningful impact in our communities.We welcome applicants of all backgrounds, identities, and experiences to join us in building a healthcare community where everyone can belong, thrive, and contribute.
Detailed job description and main responsibilities- To process invoices and credit notes on the Pharmacy system in accordance with procedures, ensuring that the Trust's creditors are paid following financial instructions. Investigate invoice discrepancies raised by team members, customers, and suppliers through internal and external communication.
- Liaise with suppliers and team members to resolve queries and provide resolution feedback to the Pharmacy Invoicing Supervisor.
- Oversee the completion, collation, and adjustment of rolling stock checks conducted by locations, following established procedures.
Person specification
Qualifications, Knowledge & Experience
Essential criteria- NVQ Level 3/AAT Intermediate or equivalent demonstrable knowledge and experience of invoicing systems, invoicing data input and answering invoicing queries
- Supervisory qualification or equivalent demonstrable experience of supervision
- 2 GCSE’s or equivalent grades A* - C or 4-9 in English and Maths (If qualifications gained outside the UK evidence of equivalent standards must be demonstrated at interview)
- Other healthcare qualifications
- Previous experience of clerical, finance or customer service work
- Experience of JAC pharmacy invoicing programmes
Trust Values
Essential criteria- Patients First
- Always Improving
- Working Together
Please be advised that this vacancy may close earlier than stated if we receive a large number of applications. We will not accept any applications or queries via agencies, under any circumstances.
For more information about our Trust
https://careers.uhs.nhs.uk
Getting to work - our travel promise
Getting to work should be as easy as possible and that’s why we have introduced the UHS travel promise – a commitment from the Trust that we will provide reasonable travel options for every member of staff. Every member of staff can apply for a permit to use our park & ride facility.Eligibility for on-site parking is dependent on the nature and requirement of the role. All staff can also access a range of discounted benefits relating to travel including reduced price bus tickets, purchase of salary sacrifice bikes and ultra-low emission cars.
Our commitment to equality
Equality remains at the centre of our policymaking, service delivery, and employment practice, giving all employees equal opportunity to develop, apply for promotions, and have working arrangements that enable them to achieve a manageable work-life balance.
UHS actively promotes a work environment free from harassment and discrimination and provides training for managers and staff to ensure this happens. We also closely monitor recruitment activity, training, development, and employment practices to ensure equality of practice with regard to race, colour, ethnic or national origin, religion or belief, gender, sexual orientation, disability, marital status and age.
How and why we use your information
The Trust is under a duty to protect the public funds it administers, and to this end may use the information you have provided on this form for the prevention and detection of fraud. It may also share this information with other bodies responsible for auditing or administering public funds for these purposes.
The European General Data Protection Regulations enhances individuals’ rights and safeguards all of their data in place under the DPA.
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