Commercial Property Legal Secretary

Department: Commercial Real Estate and Banking & Finance

This role requires a proactive individual with excellent organisational and communication skills.

Key Responsibilities:

• Administrative Support: Assist fee earners with administrative tasks such as bundling, indexing, and general organisation.
• Client Care: Handle client correspondence, open files, conduct conflict checks and sanctions searches, and collaborate with the AML team during the client/file opening process.
• Client Interaction: Serve as the first point of contact for clients via phone, email, and face-to-face interactions. Address client queries and take messages as needed.
• Document Preparation: Prepare client registration documents, engagement/assignment letters, conflict checks, money laundering and sanctions searches, and audit letters under the direction of fee earners.
• Email Management: Manage inboxes, ensuring urgent emails are promptly addressed or forwarded to the appropriate fee earner.
• Typing and Dictation: Undertake typing tasks, including urgent documents through digital and non-digital dictation.
• Travel Arrangements: Organise travel plans, including flights, hotels, and dinners.
• Collaborative Support: Work with other secretarial staff to provide support during absences and assist with ad-hoc duties as requested.
• Property and Finance Searches: Conduct relevant property and finance searches, handle Land Registry applications, and manage stamp duty returns with guidance from fee earners.
• Billing Support: Assist fee earners with billing processes.

Skills & Experience:

• Minimum of 3 years of professional experience as a Legal Secretary or Legal PA.
• Experience within Commercial Real Estate and Banking and Financing.
• A relevant secretarial qualification (e.g., ILEX, Pitmans, Quest, RSA) is preferred.
• Proficiency in Microsoft Office packages.
• Experience in full diary and email management.
• Excellent communication skills.
• High level of attention to detail.
• Strong ability to prioritise tasks effectively.