Administration Assistant/Attendance Officer
What skills and experience we're looking for
Birley Spa Primary Academy is looking to appoint a highly motivated and capable Administration Assistant/Attendance Officer to work as part of a team ensuring the school office runs efficiently, whilst maintaining a friendly and professional service to the community, colleagues and governors, and to role model high standards, as the first point of contact for most visitors and enquiries to the school, and to maintain accurate data and provide analysis and early identification of attendance issues to ensure that the school can work proactively with parents to avoid issuing penalty notices and court action wherever possible.
At L.E.A.D we have a strong vision and four core principles, to lead, empower, achieve and drive. These principles underpin the day to day culture for support to our academies.
The successful candidate would be required to:
- Ensure that all visitors are welcomed in a polite and professional manner, maintaining full compliance with the Visitors/Contractors On-Site Checks
- General administration duties, such as preparing letters, texts and handouts
- Ensure that Keeping Children Safe in Education statutory guidance underpins all interaction with visitors, contractors and agency staff on site
- E-mail management and respond where appropriate
- Process the school dinner systems in place within the academy
- Carry out first day absence calling and report to SLT unexplained absences
- On occasion may be required to accompany another with home visits
- Process holiday fines
- Report collation and information gathering, general administration, business analysis and any other duties as required by school management (e.g.; persistent absence monitoring)
- Ensure pupil attendance is monitored and high light to SLT any areas of concern
- Provide an accurate and confidential administrative service, including typing of correspondence, spreadsheets and presentations
- Deal with incoming correspondence including calls, post, and e-mails in a professional manner
- Hold a first aid certificate as required by the school
- Assist with pupil first aid / welfare duties, looking after sick children, liaising with parents / staff etc. administering medication when necessary, in accordance with the school policy on administering medication
- Undertake ad hoc projects
- Minute taking.
- Ensure the office and entrance area is well presented, tidy and organised
- Process online payment system for parents to pay for trips/afterschool clubs etc
- Act as the go to person for all attendance issues across school
- Use experience of working with families and guardians in a collaborative way to maintain positive relationships with the school
- Contribute to the development and implementation of attendance strategies and systems within established procedures and policies
- Lead the process of recording all attendance data, reasons for pupil absence and late arrivals, ensuring that any missing information is followed up
- Ensure that regular pupil attendance updates are provided to the relevant staff as well as the senior leadership team targets
- Lead the generation and interpretation of attendance statistics, including the creation of data reports and refers cases to the Leadership Team when required
- Identify and work with individuals using regular attendance checks
- Work closely with parents/carers and students to improved levels of attendance
- Lead most correspondence in respect of attendance, issuing letters, and liaising with the Senior Leadership Team as appropriate
- Lead all home visits with the aim to engage with families and improve attendance
- Work with a range of internal and external stakeholders on a regular basis including teachers, the senior leadership team, as well as parents and guardians
- Work alongside relevant external agencies, including Education Welfare Officers, health and housing representatives
What the school offers its staff
Company Pension
Free On-site Parking
Well-being Support
Further details about the role
Application Forms/Further Information:
If you would like a candidate information pack, or for more information about our Academy, please visit our website: https://www.birleyspaacademy.co.uk/about-us/vacancies/
Commitment to safeguarding
The L.E.A.D. Academy Trust is committed to safeguarding and promoting the welfare of children and young people and we expect all staff and volunteers to share this commitment. This post is subject to an enhanced DBS check.