Administration Coordinator & Personal Assistant
Job overview
An exciting opportunity has arisen with our OD and People Team, and we are now recruiting for an Administration Coordinator & Personal Assistant for the Associate Director -of Operational HR and People Operations Team.
This is an important role and you will be providing a range of PA and administrative support which will include organising and maintaining systems, attending and supporting at meetings, taking minutes, and ensuring the smooth functioning of the wider team.
You will be highly computer literate, with expert skills in being able to utilise the full range of Microsoft Office products. You must also be able to work independently, using your initiative, managing and prioritising your own workload, and respond swiftly to changing demands and the needs of the department.
An interest and experience operating in a HR environment would be beneficial as well as any previous experience of co-ordinating or working within a compliance role as these are key aspects of the job.
Main duties of the job- To provide day to day supervision and allocation of HR administrative tasks to HR Assistant and Apprentice Recruitment & HR Assistant.
- Undertake any other reasonable duties specific to HR Ops team members as required and within the scope of the role.
- Providing PA and administrative support to the Operational HR and team.
- Provide and receive complex information. Maintain confidentiality in all actions and in compliance with current data protection legislation and the Trust’s Data Governance Policy
For full main duties, please see attached Job description and person specification for full details of roles and responsibilities.
Working for our organisation
Salisbury NHS Foundation Trust (SFT) is an innovative hospital with a proud heritage and over 250 years of experience behind us. Here we’re driven to deliver an outstanding experience for everyone and have been well regarded for the quality of care and treatment we continue to provide for our patients and also our staff.
We are an acute Trust, rated “Good” by the CQC, with a track record of high performance providing regional and super regional specialist services such as: Burns, Plastics & Reconstructive Surgery, Wessex Regional Genetics Laboratory, Wessex Rehabilitation, Spires Cleft Centre and the Duke of Cornwall Spinal Treatment Centre.We have about 470 beds and employ over 4000 staff.
We support flexible working and will consider requests taking into account the needs of the service. We think working here is pretty rewarding. You can access a range of NHS discounts, receive a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.On-site benefits include car parking (fee applies), leisure centre, day nursery and holiday play scheme.
Salisbury is an attractive place to live and work and really gives you the best of everything. With easy access to London and local airports, the city of Southampton is only a short train or car journey away or if you prefer the sea, Bournemouth is also accessible.Don’t just take our word for it, why not explore what Salisbury has to offer by visiting www.experiencesalisbury.co.uk
Detailed job description and main responsibilities
Please see attached Job description and person specification for full details of roles and responsibilities.
Person specification
Shortlisting
Essential criteria- Proven secretarial experience of providing administrative support for meetings, dealing with enquiries, managing corporate procedures and arranging in-house workshops/training events and similar.
- Experience of managing sensitive/confidential information in line with current legislation.
- Able to accurately transcribe minutes of meetings and present in a timely manner.
- Able to work under pressure, multi-tasking and re-prioritising workload as required to meet deadlines and expectations.
- Experience of working in a health care setting
- Holiday starting at 27 days plus Bank Holidays rising to 29 days after 5 years and 33 days after 10 years for Agenda for Change staff
- Holiday entitlement for Medical and Dental staff starts at 27 days for Junior/Senior Clinical Fellows, Specialty Doctors and rises to 32 days after 5 years. Consultant entitlement starts at 32 days and rises to 34 days after 7 years
- An additional day's leave to celebrate your birthday (after 12 months)
- Access to a career average revalued earnings pension scheme
- Life assurance if a member of the pension scheme
- An extensive Health and Wellbeing offer to help you deal with life's challenges
- Exclusive deals and discounts websites saving you money on everyday purchases, treats for the family, eating out and utility bills for home
- Cycle to work scheme
- Uniform provided (where required)
- On site Day Nursery and Holiday Play scheme
- On site health and fitness club
- On site car parking
- Opportunities to get on - take advantage of our ongoing learning opportunities and training, to help you achieve the job and career you want.
Please be advised that this vacancy may close earlier than stated if we receive a large number of applications. We will not accept any applications or queries via agencies, under any circumstances.
SEASONAL RESPIRATORY VACCINATIONS
We continue to encourage and support our staff to participate in the seasonal respiratory vaccination programme in order to protect themselves, colleagues and their patients.
GETTING TO WORK
We offer parking on site at Salisbury District Hospital, a daily charge applies. We encourage our staff to utilise other green methods of getting to work such as cycling or walking where possible, and our Trust is well connected through the bus services to the city centre and other areas.
OUR COMMITMENT TO EQUALITY
We are committed to making Salisbury an inclusive and welcoming place for every single staff member, regardless of who they are and where they come from. Equality sits at the heart of everything we do, and we ensure that all employees have equal opportunity to develop, to apply for promotions and to work flexibly.
The Trust actively promotes a work environment free from harassment and discrimination and provides training for staff to ensure this happens. We also closely monitor recruitment activity, training, development and employment practices to ensure equality of practice with regard to race, colour, ethnic or national origin, religion or belief, gender, sexual orientation, disability, martial status and age.
OTHER INFORMATION
If this job requires you to have DBS check to enable you to properly fulfil the requirements of the job, on appointment, you will be required to replay the cost of obtaining a DBS check and this amount will be reclaimed in instalments from your salary.Many staff use the DBS update service at a cost of £13 per annum but you need to sign up for this via their website.
Please read the job description and person specification carefully and ensure that your application reflects the knowledge, skills and experience required.
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