Learning and Development Administrator - Careers - Newport - ref. b78871015
Job overview
This post is only open for applications for individuals employed within the Hampshire and Isle of Wight NHS Care System
Organisations within scope are as follows:
- Hampshire and Isle of Wight Integrated Care Board
- Southern Health Foundation Trust
- Portsmouth Hospitals University NHS Trust
- University Hospital Southampton
- Solent NHS Trust
- South Central Ambulance Service
- Isle of Wight NHS Trust
- Hampshire Hospitals
Position Type : Permanent, Full time , 37.5 hours per week
Salary : Band 3 £24,071 - £25,674 per annum
The Learning, Education, and Development team is looking to recruit an enthusiastic and dedicated administrator to provide key administrative support to the Apprenticeship and Careers functions.
As part of this role, you will uphold our organisational values by contributing to the coordination and delivery of Learning, Education, and Development initiatives for our people, focusing specifically on apprenticeships and career development.
Main duties of the job
The successful candidate will demonstrate excellent administrative support, with a particular focus on apprenticeships and career opportunities. Acting as the first point of contact for staff enquiries, you will assist the team with administrative and project support related to staff development programmes, both internal and external engagement, and 'growing a sustainable workforce' initiatives.The post holder will demonstrate excellent customer service skills, be able to work to deadlines, work on their own initiative with the ability to effectively organise own workload.
Please note, this position has also been advertised on the Portsmouth Hospitals University jobs page. If you are interested in this position and wish to apply, there is no requirement for you to submit two separate applications.
Working for our organisation
Our vision for Single Corporate Services
Isle of Wight NHS Trust (IWT) and Portsmouth Hospitals University NHS Trust (PHU) have a shared vision of a single corporate service across our two organisations, supported by a single set of identical systems and processes, under joint leadership, to drive significant efficiencies, improve employee experience, and return time to patient care.
This vacancy is part of the Single Corporate Services Division.
Why are we changing the way we deliver Corporate Services?Working as a partnership, both IWT and PHU have a shared vision for excellence in care for our patients and communities; with a set of strategic aims underpinning how we will achieve this. The creation of a single corporate service is essential for us to support our clinical and operational services, and our wider transformation programme.
Detailed job description and main responsibilities
The vision for our single corporate services is to:
- Be an employer of choice for corporate talent, attracting and retaining people who share our values for excellence in care and welcome the opportunity to benefit from the broad range of flexible career and development opportunities we can offer.
- Improve efficiency through simplified and standardised policies, processes, and systems, drawing on the best from both Trusts.
- Do things once and reduce any duplication on transactional tasks giving corporate staff the ability to focus on higher value and more diverse activities.
- Co-invest in the latest digital solutions and standardise our approach, meaning we do things once for both organisations.
- Improve learning and development opportunities and sharing best practice, upskilling both Trusts.
- Co-locate teams in purpose-built facilities on the Island and in Portsmouth to enable closer working and sharing.
- Build resilience for individuals and our teams.
The arrangements and frequency will be agreed locally.
This is an exciting opportunity for someone eager to join a vibrant, forward-thinking team that values adaptability, communication, and ongoing learning. You will have a key role in shaping the organisation's learning culture and contributing to the success of apprenticeships, career opportunities, and initiatives.
For further details, please see enclosed Job Description and Person Specification document.
Person specification
Qualifications
Essential criteria- Level 3 business administration qualification, equivalent level qualification or relevant experience within business administration
- Computer skills/IT qualification or equivalent experience
- Level 2/3 qualification in customer service or equivalent
- Maths and English at GCSE grade 4-9/A*-C OR Level 2 Functional Skills OR equivalent OR willingness to work towards
Experience
Essential criteria- Proficiency in the use of Microsoft Office applications
- Business administration experience within health service or similar
Knowledge
Essential criteria- Ability to achieve high levels of accuracy
- Excellent communication, interpersonal and organisational skills
- Able to deal/liaise with staff at all levels
- Able to identify and prioritise workload
- Understanding of confidentiality and discretion
- Able to work independently to deliver on deadline as required
- Able to recognise the importance of teamwork and the ability to work independently